Project budgeting software
- Overspend against the work done
- $18,000
- Value of the work done, at budget
- $132,000
- Spend per week to date
- $7,500
- Weeks remaining
- 16
Every figure on this page is computed from the inputs entered, by the method stated below it. Opexvo publishes no accounting rule, no pay benchmark, no merit rate and no on-cost: the progress measure, the merit, the promotions and the on-cost are yours, and the defaults are a worked example to replace with your own figures.
The figures above start from a worked example ($18,000). Change any input and the answer updates as you type.
Download the Project budgeting software worked example (CSV)
This is a project budget sheet, the arithmetic project budgeting software does every week and a project manager does the night before the status meeting. The approved budget times the percent complete is the value of the work done; spend to date less that value is the overspend against the work; spend over weeks elapsed is the burn; burn times the weeks remaining plus spend to date is the forecast at completion; and the forecast less the budget is the overrun. Every figure is yours, including the progress measure; the sheet publishes no rule. Free, on the page, no account; the paid plan keeps every week's figures against the project.
Earned value, and the overspend against it
$240,000 at 55% complete is $132,000 of work done; $150,000 spent is $18,000 over that on the worked example. The gap is the number a budget-versus-actual report never shows, because the report does not know how much of the project the money bought.
Burn and the forecast at completion
$150,000 over 20 weeks is $7,500 a week; 16 weeks remain, so the forecast at completion is $270,000 and the overrun is $30,000. The sheet assumes the burn holds; if the project manager can show why it will fall, that is the conversation the sheet was built to start.
Percent spent against percent complete
62.5% of the budget spent at 55% complete is the shape of a project running hot; the two figures side by side are the earliest warning a budget holder gets, and the sheet puts them there from five inputs.
Project budgeting software: common questions
Is this free project budgeting software?
It is a free sheet, not a system: enter the budget, spend to date, percent complete, weeks elapsed and weeks planned, and it works earned value, the overspend against the work, the burn, the forecast at completion and the overrun on the page with no account and no card. Opexvo Pro adds your company name and keeps every week's figures against the project.
How is forecast at completion calculated?
Spend to date plus the burn per week times the weeks remaining: $150,000 plus $7,500 times 16 is $270,000 on the worked example. It assumes the burn holds; the sheet shows what any burn implies.
How should I measure percent complete?
From the schedule or the deliverables, by your own method; the sheet publishes no rule and the worked example's 55% is arithmetic, not guidance. What the sheet shows is the value of the work at whatever figure you enter.
Opexvo Pro
Keeping what you make
The sheets are free forever. Pro turns them into the record: every budget line with its actuals and commitments dated, every project's forecast and every department's variance kept month by month, every compensation pool with its approvals, your company name and logo on the printed sheets, no watermark, and an export when the board or the auditor asks.
- Download as PDF
- No Opexvo watermark
- Save every sheet and reopen it later
- Your company name and logo on the paperwork
- Export every budget and forecast in one go
- Month-end and approval-due reminders emailed to each budget holder
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$79per month, every budget holder
Start Opexvo Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Cite or embed this figure
Project budgeting software (Overspend against the work done): $18,000, Opexvo, worked example.
Cite as: "Project budgeting software, Opexvo", updated 2026-09-04, https://opexvo.com/tools/project-budgeting-software/.